Management Assistant

Job description

We are seeking a highly organized and proactive Management Assistant to support MultiplexDX’s executive team in achieving organizational objectives. The ideal candidate will possess excellent communication skills, exceptional multitasking abilities, and a keen eye for detail. As a Management Assistant, you will play a pivotal role in facilitating efficient operations, managing administrative tasks, and providing high-level support to executives.

Responsibilities

• Administrative Support: Provide comprehensive administrative support to executives, including scheduling appointments, managing calendars, coordinating meetings, and making travel arrangements.
• Meeting support: Coordinate logistics for meetings, including room setup, agenda preparation, document distribution, and minute-taking, ensuring smooth and productive proceedings.
• Communication Management: Serve as a primary point of contact for internal and external communications, including screening and prioritizing emails, phone calls, and other correspondence.
• Document preparation: Prepare and edit documents, reports, presentations, and other materials as needed, ensuring accuracy, professionalism, and adherence to company standards.
• Data Management: Maintain and organize electronic and physical files, databases, and records, ensuring easy access and confidentiality as necessary.
  Project coordination: Assist in the planning, execution, and monitoring of various projects and initiatives, including tracking progress, managing deadlines, and allocating resources effectively.
• Analytical support:  Conduct research on various topics as assigned, gather relevant information, and present findings in a clear and concise manner to support decision-making processes.
• Problem solving: Proactively identify challenges, propose solutions, and implement improvements to streamline processes and enhance efficiency.
  Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all aspects of work.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Excellent written and oral communication skills in English (English is our working language, level C1 or higher proficiency is preferred).
• Proven experience in an administrative or executive support role, preferably in a corporate environment advantage.
• Strong proficiency in office productivity software (e.g., Microsoft Office Suite)
• Exceptional organizational skills and attention to detail, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, including professional phone etiquette.
• Ability to work independently with minimal supervision and collaborate effectively in a team environment.
• Flexibility and adaptability to manage multiple priorities and deadlines in a fast-paced environment.
• Discretion and integrity when handling confidential information.
• Positive attitude, proactive mindset, and willingness to take on new challenges.

Benefits

• Dynamic and collaborative work environment with opportunities for growth and advancement.

Salary

€2 000/month

Join our team as a Management Assistant and contribute to the success of MultiplexDX by providing essential support to our executive team. Apply now to be considered for this exciting opportunity.

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How to Apply: Please submit your resume and cover letter outlining your qualifications and why you are the ideal candidate for this position.

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Contact

Peter Kilian
COO
Ilkovičova 8
84104 Bratislava, Slovakia
career@multiplexdx.com
www.multiplexdx.com

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